Archives & Museum Informatics








last updated:
November 30, 2017 12:56 PM

Workshop on Electronic Records
September 12-13 1997 Public Record Office
Kew, Richmond, Surrey

Strategies for the Management of Organisational Electronic Records
Friday, 12 September 1997

One Day Seminar, designed for novice to experienced practitioners -- experienced practitioners are ALSO encouraged to attend the second half on Saturday to obtain practical guidance.
9:00 am - 10:30 am
Begin at the Beginning
What are Electronic Records? Why do the present special problems? The nature of business transactions, evidence, system dependencies, and long-term management and access requirements?
11:00 am - 12:30 pm
Developing Policy Frameworks
What kind of policy framework does an organisation need? What are the limits of policy? How does one go about defining records, of responsibilities, and of processes for electronic records management?
1:30 pm - 3:45 pm
Record Creating Events and Capturing Records
Introduction to the Reference Model for Business Acceptable Communications: When and where does a record happen? What do we need to know about a record and how should it be recorded?

4:15 pm - 5:00 pm
Migration Issues, the State of the Law, and the Requirements for Providing Appropriate Access to Records
What are we to do with these records over time and how can we make them accessible?

5:00 pm - 5:30 pm

Architectural Issues in Implementation of Electronic Records Management Today
Saturday, 13 September 1997

Half-day limited enrollment Workshop, designed for records managers and IT personnel with experience and responsibility for electronic records management and systems implementation wishing to pursue issues raised in the September 12 Seminar.
9:00 am - 10:30 am
David Bearman will propose an architecture for electronic record identification, capture, maintenance and use; discussion will clarify the approach being suggested, group exercises will explore the limits of implementing this architecture with tools widely and currently available to the participants

11:00 am - 1:00 pm
David Bearman will relate metadata requirements of electronic records management to evolving metadata standards. Discussion will clarify the ways in which directory, retrieval, and communications strategies using metadata approaches consistent with emerging standards can be applied even in the absence of industry or national agreement on such standards. Exercises will explore the processes involved in creation, management and use of records and the implied metadata requirements of these processes.

Informatics: The interdisciplinary study of information content, representation, technology, and applications,
and the methods and strategies by which information is used in organizations, networks, cultures, and societies.