Literary Warrant for Functional Requirement #11
This requirement derives from the law, customs, standards and
professional best practices accepted by society and codified in the literature of different professions concerned with records and
recordkeeping. The warrant is as follows:
Citation "Internal Control Structure" Bailey, Larry P. Miller GAAS Guide: A Comprehensive Restatement
of Generally Accepted Auditing Standards . 1995
Extract The use of transaction counts, control totals, and hash totals provides a basis for determining
whether all transactions initially documented have been transferred to another processing point or
recorded in a book of original entry.
Citation The Institute of Internal Auditors Research Foundation; Systems Auditability and Control, Module
5, Managing Info. & Developing Systems, 1991
Extract From the planning process through implementation, users should be responsible for the planning of
activities such as the following: Participating with the IS department in developing a data conversion
cross-reference map that correlates data values on the current system to corresponding data values in the
Citation Performance Guideline for the Legal Acceptance of Records Produced by Information Technology
Systems:"Part III: Implementation of the Performance Guideline for the Legal Acceptance of Records
Produced by Information Technology Systems;" Technical Report ANSI/AIIM TR31-1994; Association
for Information and Image Management.
Extract The information maintained on the media and the ability of the system to produce records from the
information must achieve the required retention period. This means that for some technologies it may be
necessary to periodically convert, regenerate, copy or transfer the information from one medium or
technology to another to preserve the information for the required period.
Citation Cross-Industry Working Team. Electronic Commerce in the NII
Extract Integrity -- The system should ensure that information is delivered in whole, complete, and in good
order; and that, where applicable, the information is the same as agreed upon by all parties. Date/time-
stamping along with digital signatures is one mechanism for ensuring the latter.
Citation 20 USC Sec. 1082 - Education. Chapter 28 - Higher Education Resources and Student Assistance.
Subchapter IV - Student Assistance
Extract (3) Common reporting formats The Secretary shall promulgate standards including necessary rules,
regulations (including the definitions of all relevant terms), and procedures so as to require all lenders
and guaranty agencies to report information on all aspects of loans made under this part in uniform
formats, so as to permit the direct comparison of data submitted by individual lenders, servicers, or