Page Contents
1. Submission Guidelines
Submission Deadlines
Papers 1) with Copyright Form, 2) AV Form, and 3) Author's Biographical Note are due July 31, 2007. Upload your paper using our on-line form.
All papers must be original and available for publication in the hard copy Selected Papers, on the conference Web site, and on CD-ROM. If you have not submitted a paper according to the guidelines by July 31, 2007, you will forfeit your place on the program.
The conference Co-Chairs may select papers to be published in a hard copy volume. To be considered for that publication, papers must be received by July 31, 2007.
On-line Submission Form
Papers must be submitted using our on-line form. Please do not email your paper, as it will get lost in a personal email box. Papers sent by email will not be considered submitted.
Copyright Clearance
It is the author's responsibility to obtain written permission for all illustrations included in your paper, any quotations from unpublished material, or any quotations in excess of 250 words in one extract or 500 words in total from any work still in copyright. You must also have permission to publish all tables or poems from unpublished or copyrighted material. Please return the signed Copyright Release Form (PDF) when you submit your paper.
Audio/Visual Equipment Request
All speakers and demonstrators must return the ICHIM07 Audio/Visual Request Form (PDF) by July 31, 2007. Failure to do so may mean we cannot accommodate your presentation.
2. Paper Content
Papers should follow the accepted abstract, although additional material can be added. Please contact the ICHIM07 Co-Chairs if your paper is not turning out to be on the topic that was accepted. (It may have to be re-slotted or withdrawn).
Length
Recommended length of a paper is 5,000 words (longer may be considered). If in doubt about length, consult the Co-Chairs of ICHIM07, by email to .
Author's Details
You must include a final version of the author's vita and full author's contact details -- for each author -- when you submit your paper, regardless of whether Archives & Museum Informatics have this data on file already. Author's vita should not exceed 500 words.
Author's Photograph
All program participants must submit a photograph with their biography, to be used in the upper right hand corner of each Speaker's web page on the ICHIM07 Web site. Please submit a digital photograph (maximum 229 pixels wide x 132 pixels high) by July 31, 2007; name it with your last name and the appropriate file extension (e.g. trant.jpg).
Submit your photo using the paper upload form available on-line.
Project Briefings
3. General Style
Do not overly format your paper, as we will just have to undo this; the time involved may prevent the publication of your paper.
Page Size
Papers should be laid out for US Letter (8.5 x 11.0 in) paper, with 1" margins.
Page Layout
All papers should begin with the title, author's name(s), institution(s), country, abstract (approximately 250 words), and 5-7 keywords. See the example at http://www.archimuse.com/mw2000/papers/trant/trant.html
Please double-space all materials. Quoted passages of more than 40 words should be set off from the text by indenting the left-hand margin, as a block quotation.
ICHIM07 Word Template and Styles
Use your word processor's "styles" to specify headings, subheadings, and normal text. A Microsoft Word Template including ICHIM07 styles is available for download: ICHIM07paperstyles.dot and should be used to format your paper
Need help with Word Styles? Search the Microsoft site for your version of Word.
Illustrations and Figures
Do NOT include your illustrations or figures in the same file as your text.
Mark the place where illustrations, charts or tables should appear with the figure filename:
<insert trantFigure1.jpg>
Captions
All illustrations, figures or tables must be followed by a full caption; include full URLs for screen shots. For a screen shot showing a museum Home Page:
Fig. 1: The Home Page of the Museo Nazionale della Scienza e della Tecnia "Leonardo Da Vinci" http://www.museoscienza.org
Citations
Do NOT use footnotes. Citation of an author's work or Web site in the text should follow the author-date method; the surname of the author(s) and the year of publication should appear in your text.
For example:
McKenzie (1997) found that...
Recent research (Jones, 1998) has shown that...
In other work (Miller & Link, 1994; Bearman, 1995) ...
... at the National Gallery of Art site (http://www.nga.gov)
References to items cited in your paper text should be listed at the end of the paper, under the sub-heading References.
Overall guidelines for preparing papers are taken from the Publication Manual of the American Psychological Association. More detailed citations dealing with specific questions can be found in the Manual.
References Cited
List references alphabetically at the end of your paper, under the heading References. Wherever possible, include references to on-line sources. Do not separate references by publication type. Format references as follows (these are not real references):
Book:
Jones, C. L. (1998). Museum communication and bibliometrics. London:
Oxford University Press.
Chapter in a Book:
Miller, L. & H. Link, (1994). New ways to publicize museums. In
P. Phillips (Ed.) Museology and you. New York: Bantam Books, 222-234.
If text is available on-line, include URL, and date consulted.
Journal Article:
Bearman, D. (1995). Standards for networked cultural heritage. Archives
and Museum Informatics, Cultural Heritage Informatics Quarterly 9,
279-307.
If text is available on-line, include URL, and date consulted.
Proceedings:
McKenzie, J. (1997). Building a virtual community. In D. Bearman & J.
Trant (Eds.) Museums and the Web, Selected papers from Museums and
the Web 97. Pittsburgh: Archives & Museum Informatics. 77-86.
If text is available on-line, include URL, and date consulted.
Electronic Materials with No Printed Analogue:
Kren, E. (1998) and D. Marx, A virtual fine arts museum on the web.
In D. Bearman & J. Trant (Eds.) Museums and the Web 98 Proceedings.
CD ROM. Archives & Museum Informatics, 1998.
If text is available on-line, include URL, and date consulted.
Web Site:
To cite a Web site in your text (but not a specific document), it is sufficient
to give the address (e.g., http://www.apa.org) parenthetically.
All references to Web sites begin with the same information that would be provided for a printed source (or as much of that information as possible, e.g. author, editor, title, publication date, version number, update date). Because documents on the Web may change in content, move, or be removed from a site altogether, follow the date of publication (and last update) with the date a site was consulted.
Robbins, L.P. (1995) Sources of information on antiquities theft. 1995, 1996, last updated Friday, 04-Dec-1998 17:39:49 EST. consulted December 16, 1998. http://amelia.db.erau.edu/~robbinsl/TOC.html [link dead March 3, 2006]. available http://www.dowling.edu/library/papers/laura/theft.html
Papers using non-standard citation formats may not be published.How to Cite Museums and the Web and ICHIM Papers
Please note the difference between the printed papers from Museums and the Web and ICHIM and those available on-line. Be sure that your citation reflects the version of the paper that you consulted.
Printed Volume:
McKenzie, J. (1997). Building a virtual community. In D. Bearman & J. Trant (Eds.) Museums and the Web, Selected papers from Museums and the Web 97. Pittsburgh: Archives & Museum Informatics. 77-86
Proceedings CD-ROM:
Kren, E. (1998) and D. Marx, A virtual fine arts museum on the web. In D. Bearman & J. Trant (Eds.) Museums and the Web 98 Proceedings. CD ROM. Archives & Museum Informatics, 1998.
On-line:
Earle and Bruce (2004). Earle, E. W. and R. Bruce. Pictures and People: Distributed Query Database Collaboration. In D. Bearman and J. Trant (eds.). Museums and the Web 2004: Proceedings. Toronto: Archives & Museum Informatics, 2004. last updated March 25, 2004, consulted July 9, 2004. http://www.archimuse.com/mw2004/papers/earle/earle.html
Technical Formats
Paper File Format
Papers should be submitted in Microsoft Word (.DOC) or Rich Text Format (.RTF) format.
See above for the Word Template (DOT) file.
DO NOT INCLUDE YOUR ILLUSTRATIONS, TABLES, CHARTS OR FIGURES INSIDE YOUR WORD PROCESSING FILE.
Send each illustration or figure as a separate file. See above for marking the position of illustrations in your text with Captions. See below for illustration file formats.
Paper File Name
Name the file with the last name of the first author and the appropriate extension (.doc or .rtf). For example, the text of a Rich Text Format paper by Jennifer Trant would be named: trant.rtf. The name of a Word Format paper by David Bearman and Jennifer Trant would be bearman.doc
Name illustration or chart files with the last name of the first author, and the figure number. E.g. bearman-table1.doc
Please DO NOT call your paper "ICHIM" or "ICHIM07". This guarantees it will get confused with another paper.
Viruses
Please check files for viruses before you submit them.
Illustration File Formats
Illustrations should be submitted as separate files in .GIF, .JPG .PNG or .TIF format.
Illustration File Names
Send each illustration as a separate file. Name illustration files with last name of the first author, figure number and file-type extension. For example, trant.fig1.jpg.
DO NOT EMBED YOUR FIGURES INSIDE A WORD PROCESSING FILE. Do not include them in your Word or .rtf file. Mark their position in your text with a full caption.
Illustration Size
Images for on-line publication must not be more than 500 pixels in width. If larger images are necessary for legibility, create thumbnails of this maximum size and also provide a larger image of a maximum 1000 x 760 pixels that can be displayed as a linked page outside the visual context of the paper. See an example at http://www.archimuse.com/mw2000/papers/semper/semper.html
Original Illustration Files
Keep your original files: as illustrations may have to be resubmitted (at a higher quality) for papers accepted for the print volume. This is particularly true of line drawings, for which we will require the original source file, an Encapsulated Post Script (.EPS) or another vector graphic file format.
HTML Markup
Archives & Museum Informatics will prepare an HTML version of each paper received by the deadline of July 31, 2007 and formatted according to these Guidelines for on-line publication.
Submission Guidelines
Papers should be uploaded via our on-line submission form.
Questions?
Email the Conference Co-Chairs, David Bearman and Jennifer Trant, at .
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